Location: Accounting

Schedule: Full-Time

Hours: Monday – Friday, 8:30 am - 5 p.m.; overtime as needed/required to meet deadlines

Skills/Responsibilities Required:

The primary role and duties include, but are not limited to, the following:

Coordinate and complete the following tasks timely, efficiently and accurately adhering to local and corporate timelines and policy requirements:

  • Maintaining accurate filing of payables documents and support of physical files and vendor maintenance.
  • Match invoices with purchase orders, obtain and verify appropriate approvals and pricing with local team.
  • Key large volume of invoices in payables system for weekly check processing and edit review.
  • Accurately code invoices to appropriate company systems.
  • Maintain local company credit card expense reports ensuring proper approvals, documentation, and processing in corporate Concur payables system.
  • Process monthly employee corporate expense report transactions timely providing all supporting documentation and approvals keying in Concur system including monthly mileage and phone reimbursements.
  • Review and edit of weekly check runs adhering to corporate deadlines.
  • Create and maintain schedules and analysis utilizing Microsoft Excel and Microsoft Word.
  • Cross train and oversight of multiple company payables processes and coordination with accounting support staff.
  • Obtain W-9’s as needed from vendors prior to payment.
  • Assist as needed with preparation of annual 1099’s and corporate 1096.
  • Communicate with various corporate team members to ensure timely processing of company expenditures.
  • Ability to train and oversee accounts payable functions.
  • Reconcile monthly Accounts payable subledgers as required to adhere to month end close timelines and analysis requirements Including but not limited to: Accounts payable working with Receiving and purchasing to clear PO’s. Manage credits receivable and ensure proper recording of inventory.
  • Provide monthly expense analysis summaries to local and corporate teams.
  • Assist with monthly expense analysis providing details and monthly quarterly and annual summaries for review and budgeting purposes.
  • Maintain and update purchasing policies and authorizations providing recommendations and update as needed to stay up to date with corporate policies.
  • Keep up to date on Sales and use tax requirements to accurately accrue on vendor transactions.
  • Other administrative support and account analysis, as needed.
  • Additional projects and duties may be assigned as needed.


  • Accounts payable experience required
  • Purchase order and accounts payable systems knowledge required
  • Experience with Great Plains, Concur preferred
  • Understanding of accounts payable and general ledger systems preferred
  • Effective time management and ability to meet deadlines
  • Excellent communication skills with vendors and internal teams
  • Ability to multitask and key large volumes daily
  • Organizational skills
  • Proficient with Microsoft Excel
  • Effective communicator
  • Detail oriented
  • Intermediate math skills
  • Ability to sit for long periods of time
  • Equine knowledge helpful

Personal Information

If you are offered employment, you will be require to provide legally acceptable evidence of your right to be employed in the United States.
Conviction of a crime does not automatically disqualify applicants for employment.


Employment History

Current/Most Recent Employer



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