Location: Accounting

Schedule: Full-Time

Hours: Monday – Friday, 8:30 am - 5 p.m.; overtime as needed/required to meet deadlines

Skills/Responsibilities Required:

The primary role and duties include, but are not limited to, the following:

Coordinate and complete the following tasks timely, efficiently and accurately adhering to local and corporate timelines and policy requirements:

  • Maintaining accurate filing of payables documents and support of physical files and vendor maintenance.
  • Match invoices with purchase orders, obtain and verify appropriate approvals and pricing with local team.
  • Key large volume of invoices in payables system for weekly check processing and edit review.
  • Accurately code invoices to appropriate company systems.
  • Maintain local company credit card expense reports ensuring proper approvals, documentation, and processing in corporate Concur payables system.
  • Process monthly employee corporate expense report transactions timely providing all supporting documentation and approvals keying in Concur system including monthly mileage and phone reimbursements.
  • Review and edit of weekly check runs adhering to corporate deadlines.
  • Create and maintain schedules and analysis utilizing Microsoft Excel and Microsoft Word.
  • Cross train and oversight of multiple company payables processes and coordination with accounting support staff.
  • Obtain W-9’s as needed from vendors prior to payment.
  • Assist as needed with preparation of annual 1099’s and corporate 1096.
  • Communicate with various corporate team members to ensure timely processing of company expenditures.
  • Ability to train and oversee accounts payable functions.
  • Reconcile monthly Accounts payable subledgers as required to adhere to month end close timelines and analysis requirements Including but not limited to: Accounts payable working with Receiving and purchasing to clear PO’s. Manage credits receivable and ensure proper recording of inventory.
  • Provide monthly expense analysis summaries to local and corporate teams.
  • Assist with monthly expense analysis providing details and monthly quarterly and annual summaries for review and budgeting purposes.
  • Maintain and update purchasing policies and authorizations providing recommendations and update as needed to stay up to date with corporate policies.
  • Keep up to date on Sales and use tax requirements to accurately accrue on vendor transactions.
  • Other administrative support and account analysis, as needed.
  • Additional projects and duties may be assigned as needed.

Qualifications:

  • Accounts payable experience required
  • Purchase order and accounts payable systems knowledge required
  • Experience with Great Plains, Concur preferred
  • Understanding of accounts payable and general ledger systems preferred
  • Effective time management and ability to meet deadlines
  • Excellent communication skills with vendors and internal teams
  • Ability to multitask and key large volumes daily
  • Organizational skills
  • Proficient with Microsoft Excel
  • Effective communicator
  • Detail oriented
  • Intermediate math skills
  • Ability to sit for long periods of time
  • Equine knowledge helpful

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If you are offered employment, you will be require to provide legally acceptable evidence of your right to be employed in the United States.
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Conviction of a crime does not automatically disqualify applicants for employment.
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